Police Record Checks and Freedom of Information Requests

Services/Resources

Police Record Checks and Freedom of Information Requests

Record Services

Please note that Record Check applications may now be completed in person or online. Use the link below for more information about the online Record Check process, to begin your application, or to access your account.

Click here to begin your online Record Check process

Location:
Barrie Police Service
29 Sperling Drive
Barrie, ON, L4M 6K9

Hours of Operation:
Monday to Friday
7:00 a.m. to 6:00 p.m.

Closed on Statutory Holidays and Weekends

Records Department Main Line:
(705) 725-7025 - Ext. 2141

Insurance/Lawyer Request Line:
(705) 725-7025 - Ext. 2161

To schedule a fingerprint appointment:
(705) 725-7025 - Ext. 2112

Service Fees: Payment for services can be made by debit, Visa or MasterCard.

Police Record Checks

Residents of Barrie who require a Record Check may attend the Records Department in person to complete or drop off all required forms, or to apply online.

Click here to begin your online Record Check process

Barrie Police Service offers the following Record Check types:

1.) Police Vulnerable Sector Check - intended for applicants who are seeking employment and/or volunteering with vulnerable individuals. It is a collection of offence information, including convictions, non-convictions and other relevant police contact information, as well as a check of pardoned sex offenders and mental health contact.

Download fillable Vulnerable Sector Criminal Record Check Form

2.) Police Criminal Record Check/Police Information Check (combined) 

PCRC- intended for applicants who are involved as a volunteer, employee or in any situation where a basic PCRC is requested.

PIC- intended for applicants who are seeking employment and/or volunteering with agencies that require a criminal record check along with local police involvement. The agency has determined that a search of pardoned sex offenders is not required. 

Download fillable Criminal Record Check Form

Requesting a Police Record Check in Person

You must be a resident of the City of Barrie.  You will be required to produce two pieces of valid identification - one of which must be government-issued and include your name, date of birth, signature and PHOTO, such as, but not limited to:

  • Passport
  • Citizenship Card
  • Permanent Resident Card
  • Driver’s License
  • Ontario Health Card
  • Ontario Photo Card ID
  • Federal, Provincial or Municipal Government Employee Identification Card
  • Certificate of Indian Status (Status Card) issued by Indian and Northern Affairs Canada(INAC)
  • Military Family Identification Card
  • Photo affidavit of identification issued by the Commissionaires Office.

Your second piece of identification must have your name on it (photo not required), such as, but not limited to, another government photo ID as per above, a birth certificate, library card or student card.

Service Fees

  • Employment Record Check - $52.00
  • Unpaid Student Placement - $32.00
  • Other - $52.00

Note:  Online volunteer application fee is $12.00, but in-person volunteer applications will remain free of charge.

Fingerprints

If you are required to have fingerprints taken, the Barrie Police Service provides electronic technology through Live Scan. 

Applicants must make an appointment for Live Scan at the Barrie Police Service front desk if they receive a vulnerable sector hit. This will be determined when you attend the Records Department and complete an application form as part of a pre-screening process.


Please choose a link below for further information and/or required forms

Vulnerable Sector Check

Declaration of Criminal Record

Reconsideration Process

Out-of-Country Police Record Checks

Non-Parent Custody of Child (Ontario)

Record Suspension Applications

Destruction of Fingerprints and Photographs

Motor Vehicle Accident Reports

Occurrence Reports - Insurance Proof of Loss

Freedom of Information


Vulnerable Sector Check

Police Vulnerable Sector Check - intended for applicants who are seeking employment and/or volunteering with vulnerable individuals. It is a collection of offence information, including convictions, non-convictions and other relevant police contact information, as well as a check of pardoned sex offenders and mental health contact. Download fillable Vulnerable Sector Criminal Record Check Form

This section is restricted to applicants seeking employment and/or volunteering with vulnerable individuals and will be in a position of authority or trust.

"Vulnerable persons" means persons who, because of their age, a disability or other circumstances, whether temporary or permanent, (a) are in a position of dependence on others; or (b) are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them.

On July 19, 2010, RCMP instituted enhancements to the Canadian Police Information Centre (CPIC) system for querying flagged pardoned sex offender records, commonly referred to as a Vulnerable Sector (VS) query that all Canadian police agencies must comply with.

When performing a VS query, the CPIC system initially attempts to identify a possible match to a sexual offence for which a pardon has been granted. This match is based on the surname and given name, date of birth and gender of the individual.

If the initial query does not identify the possible existence of a sexual offence record for which the individual received a pardon, the CPIC system will now perform a subsequent query based on the gender and date of birth of the individual.

The additional query ensures that the CPIC system will require fingerprints to complete the VS verification based on similar gender and date of birth data. This change may also trigger the CPIC system to prompt for more fingerprint submissions to verify the existence of PARDONED SEX OFFENDER records.

It is important for the public to understand that under no circumstance does this notification confirm that the applicant is or is not a pardoned sex offender. In almost all cases, this “possible match” is ruled out via fingerprints.

If a vulnerable sector hit occurs, you will be required to provide fingerprints through Live Scan by making an appointment at the Barrie Police front desk. The cost for Live Scan is $60.00 (employment and student) and $35.00 for volunteer (you must provide volunteer letter)

Should you have any further inquiries regarding the Vulnerable Sector query click HERE.


 

Declaration of Criminal Record

If an applicant declares a criminal record, they must complete a "Self-Declaration" form which must include charge, date of conviction, disposition and court location information. If the applicant fails to provide accurate information, the applicant will be contacted to attend Barrie Police Service for electronic fingerprint via Live Scan.

Self-declaration form


Reconsideration Process

An applicant who has had a police criminal record check, a police information check or police vulnerable sector check completed, may wish to have information excluded from the results. A process of reconsideration is in place at the Barrie Police Service.

Requests for reconsideration should be made within 60 days of the completion of the applicant's police record check. A reconsideration request must be made in writing and submitted to:

Barrie Police Service
c/o Nicole Ashton - Records Manager
29 Sperling Drive
Barrie, ON L4M 6K9

Reconsideration request form


Out-of-Country Police Record Checks

Please contact the Records Manager at nashton@barriepolice.ca  or at 705-725-7025 ext. 2140

 


Non-Parent Custody of Child (Ontario)

The Family Court will advise you that you are required to submit additional information to the Court as part of your application, which includes a recent police records check. You will be directed by the Courts or your Lawyer to bring the Ministry form to your local police agency for your criminal record check.

A consent form for police record check for Non-Parent Custody Applicants are obtained from Family Court or you may wish to locate the form online.

Cost of police record check with ministry form provided is $5.00 total.

Without form, $52.00 for police record check and $5.00 for Freedom of Information check applies.


Record Suspension Applications

A Record Suspension is a recognition that you are of good conduct. When a Record Suspension is granted, the information will be taken out of the Canadian Police Information Centre (CPIC) computer system.

Before you are eligible to apply for a Record Suspension, you must have completed all your sentences and waited a certain period of time from the completion of your sentences. Under the Criminal Code of Canada and other federal statutes the waiting period is five years for summary convictions and ten years for indictable offences.

A person will not be eligible for a Record Suspension if s/he has been convicted of i) a Schedule 1 offence (sexual offence involving a minor) and/or ii) more than three offences prosecuted by indictment, each with a prison sentence of two years or more.

There are private companies who offer their assistance in obtaining Record Suspensions, but the booklet has been designed for individuals to apply for it on their own. The booklet may be downloaded from the National Parole Board click HERE.  

Once the applicant has received proof of conviction from the RCMP, the applicant may attend the Records counter to drop off the National Parole Board, Local Police Records Check Form (from the Record Suspension booklet). The cost for this service is $52.00.

It takes approximately 4-8 weeks to process, including mailing time.


Destruction of Fingerprints and Photographs

Barrie Police will not routinely destroy adult identification records where charges are dismissed, withdrawn, stayed (after the appropriate waiting period), acquitted or not proceeded with. Barrie Police Service will consider the destruction of fingerprints and photographs upon receiving a written request from the person who is subject of the fingerprints/photographs or their solicitor when:

  • The accused is a first-time offender with no prior involvement with the police as a suspect
  • There is no record of a criminal conviction
  • A peace bond is not in effect for the party requesting destruction
  • One year after a stay of proceedings

Motor Vehicle Accident Reports

Copies of accident reports can be obtained upon request. Requests with payments can be submitted in person or mailed to Barrie Police Service (see address above):

Information on an accident report will only be released to:

The person or company directly involved

The law firm whose client is directly involved

The insurance company whose insured is directly involved

The cost is $45.00 – includes tax. Payment for services can be made by debit, Visa or MasterCard.

Occurrence Reports - Insurance Proof of Loss 

Copies of occurrence reports can be obtained on request. Requests with payments can be submitted in person or mailed to Barrie Police Service (see address above). Occurrence reports include thefts, property damage, break and enters and mischief. Information on occurrences will only be released to:

  • The person or company directly involved
  • The insurance company whose insured is directly involved

If charges are still before the courts, only the name(s) of the accused parties, their charge(s) and pending court date will be released.

Cheques (unless certified) are only accepted from insurance companies and are to be made payable to The Barrie Police Service.

A cost of $50.00 -includes tax can be paid via debit, Visa or MasterCard.


Freedom of Information

REQUESTS FOR INFORMATION – ACCESS/ CORRECTION The Municipal Freedom of Information and Protection of Privacy Act was enacted on January 1, 1991. The purpose of the Act is two-fold:

  1. To provide the right of access to information under the control of the police in accordance with the principles that information should be available to the public, exemptions from this right of access should be limited and specific and decisions on disclosure should be reviewed independently of the institution controlling the information.
  2. To protect the privacy of individuals.

The Act also allows individuals to make privacy complaints should they believe a member of a police service has violated their privacy rights. Contact the Information and Privacy Commissioner’s office at 416-326-3333 or 1-800-387-0073 or TTY 416-325-7539 regarding the complaint procedure.

The Municipal Freedom of Information and Protection of Privacy Act also enables individuals to correct personal information or attach a statement of disagreement to a record held by the police. Should you wish to exercise this right, please contact the Barrie Police Service Freedom of Information Coordinator for further assistance.

To make a request via mail, please print out and complete the form.

Click Here to Download the Barrie Police Service Information Access/Correction Request Form

Requests may be made in person by attending the Records Department located at the Barrie Police Service or via mail. All requests must be in writing, either by application form or by letter, and accompanied by a $5.00 application fee.

Payment may be made in person by debit, Visa, MasterCard, cheque or money order. Payment may be made in the mail by cheque or money order payable to the Barrie Police Service. Photo identification must also be provided at the time of the request.

All requests for information via mail should be directed to: Barrie Police Service Freedom of Information Coordinator. Lawyers and insurance companies should submit their client's/insured's authorization with their application and payment. Once the application and payment have been received, applicants will be notified regarding disclosure within 30 days.

Frequently Asked Questions:

  1. Will my name as the requester be disclosed? Your name will only be disclosed if you give permission for disclosure.
  2. Is it possible to get only my own information in a police report? The application form asks if you want the police to contact any other involved parties in a report. If you indicate "no", only your own personal information will be released.
  3. I can't recall the exact details of the information that I'm looking for. Can I still make a request?  Provide as much detail as you can on the application form and we will search for the records accordingly. You may be contacted for further details/clarification in order to assist with the search.
  4. Are there additional fees? There may be additional fees. If you are asking for your own personal information, there may be photocopying fees. If you are requesting general information, there may also be search, preparation and shipping fees.

If you require further information or assistance, please contact:
Debbie Gilmer - Coordinator
Freedom of Information
(705) 725-7025, ext. 2457
dgilmer@barriepolice.ca

For further assistance regarding freedom of information see the following links provided.

Information and Privacy Commissioner of Ontario

Government of Ontario

 


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