Records and Information Management Services

Fee Changes

Fingerprinting

If fingerprinting is required as part of the process, there is a separate cost. The cost for Live Scan Fingerprinting is $60.00 (employment and student) and $35.00 for volunteer (you must provide volunteer letter).

We offer ink fingerprinting at a cost of $67.00 – by appointment only.

Requests for Reports

Also effective July 1, 2023, in relation to requests for motor vehicle collision reports or general occurrence reports – if witness statements or officers notes are requested, there will be an additional fee applied as follows:

  • Existing $45.00 for motor vehicle collision report or $50.00 for general occurrence report, and:
    • Additional $45.00 for investigating officers’ notes (1 set)
    • Additional $45.00 for any related witness statements (total)

Reduced rate for non-volunteer criminal record checks for applicants over 60yrs

Effectively immediately – and in conjunction with Senior’s Month – we are pleased to announce a reduced rate for non-volunteer criminal record checks for those over the age of 60.  Previously $52.00, we are now offering non-volunteer criminal record checks for $32.00.

*Note – Volunteer record check fees and fingerprints are already offered at a reduced price.

PLEASE NOTE: THIS IS A NON-REFUNDABLE PROCESS.

YOU MUST BE A CURRENT RESIDENT OF THE CITY OF BARRIE IN ORDER TO APPLY THROUGH THIS POLICE SERVICE.

If you continue with this application and find that you do not reside within the city of Barrie, the monies paid will not be refunded. It is the responsibility of the applicant to ensure they reside within the Barrie jurisdiction.

If you are unsure if you fall within the policing jurisdiction of the Barrie Police Service, please call 705-725-7025, ext. 2141 for assistance.

*Including vulnerable sector checks

Please note: FOI requests are not for requesting Motor Vehicle Collision (MVC) reports.
If an MVC report is required, please click on the below section for Motor Vehicle Accident Reports.

Youths (under 18) are ONLY permitted to obtain a record check for positions working or volunteering with the GOVERNMENT (Municipal, Provincial, and Federal). This does not include organizations receiving government funding.  The government agency information will be required to submit the record check

For information on the types of Record Checks available, please click on the following:

Hours of Operation

Records and Information Management Services is closed on weekends and all statutory holidays.

Monday to Wednesday
7:00 a.m. to 4:00 p.m.

Thursday
7:00 a.m. to 7:00 p.m.

Friday
7:00 a.m. to 4:00 p.m.

Hours of Operation for Fingerprinting:

Walk-ins accepted Monday to Friday – 7:00 a.m. – 3:00 p.m.

Please call ahead if you require ink prints.

Contact Us

Main line and fingerprinting inquiries:
705-725-7025, ext. 2141

Insurance/Lawyer Request Line:
705-725-7025, ext. 2161

Service Fees

Criminal Record Check applications are now completed online. Current fees for record checks are available by clicking on “Online Record Checks”. Kiosks are available at the BPS Headquarters for those who attend in-person for a record check. Where a free CRC/CRJMC is requested, or where someone requires assistance with applying, please visit the Records and Information Management Services counter.


Volunteers

A letter from the agency proving volunteerism will be required to receive a free CRC/CRJMC

As of April 1, 2022, the fees for volunteer record checks will be as follows:

CRC/CRJMC
(Criminal Record Check / Criminal Record & Judicial Matters Check)

  • In-person: Free*
  • Online: Administrative fee only

Vulnerable Sector

  • In-person: $20
  • Online: Administrative fee only

If fingerprinting is required as part of the process, there is a separate cost. The cost for Live Scan Fingerprinting is $60.00 (employment and student) and $35.00 for volunteer (you must provide volunteer letter).

We offer ink fingerprinting at a cost of $67.00 – by appointment only.

Requesting a Police Record Check in Person

Criminal Record Check applications are now completed online. Kiosks are available at the BPS Headquarters for those who attend in-person for a record check.  Where a free CRC/CRJMC is requested, or where someone requires assistance with applying, please visit the Records and Information Management Services counter.

You will be required to produce two pieces of valid identification – one of which must be government-issued and include your name, date of birth, signature and PHOTO, such as, but not limited to:

  • Passport
  • Citizenship Card
  • Permanent Resident Card
  • Driver’s License
  • Ontario Health Card
  • Ontario Photo Card ID
  • Federal, Provincial or Municipal Government Employee Identification Card
  • Certificate of Indian Status (Status Card) issued by Indian and Northern Affairs Canada (INAC)
  • Military Family Identification Card
  • Photo affidavit of identification issued by the Commissionaires Office.

Your second piece of identification must have your name on it (photo not required), such as, but not limited to, another government photo ID as per above, a birth certificate, library card or student card.

Fingerprints

If you are required to have fingerprints taken, the Barrie Police Service provides electronic technology through Live Scan.  Applicants may attend at Barrie Police Service Records and Information Management Services desk for fingerprinting. Please call ahead to book an appointment If you require Ink Prints. 705-725-7025 ext 2141.

Hours of Operation for Fingerprinting:

Walk-ins accepted Monday to Friday – 7:00 a.m. – 3:00 p.m.

Please call ahead if you require ink prints.

Vulnerable Sector Check

Intended for applicants who are seeking employment and/or volunteer work with vulnerable individuals and will be in a position of trust or authority. Includes criminal record, criminal record and judicial matters check, along with the additional check of pardoned sex offenders.

“Vulnerable persons” means persons who, because of their age, a disability or other circumstances, whether temporary or permanent, (a) are in a position of dependence on others; or (b) are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them.

Positions that qualify must involve more than mere contact with vulnerable persons, but where it may include: decision-making power, unsupervised access, closeness inherent in the relationship, personal nature of the activity itself.

When performing a VS check, the system initially attempts to identify a possible match for a sexual offence for which a pardon has been granted. This match is based on the surname and given name, date of birth and gender of the individual.  If no match is found, the system then performs a subsequent query based on the gender and date of birth of the individual.

The additional query ensures that the system will require fingerprints to complete the VS verification based on similar gender and date of birth data. It is important for the public to understand that under no circumstance does this notification for fingerprints confirm that the applicant is or is not a pardoned sex offender. In almost all cases, this “possible match” is ruled out via fingerprints.

If a vulnerable sector “hit” occurs, you will be notified and required to provide fingerprints through Live Scan by attending Barrie Police Service Records and Information Management Services desk.

The cost for Live Scan is $60.00 (employment and student) and $35.00 for volunteer (you must provide volunteer letter).

Declaration of Criminal Record

If an applicant declares a criminal record, they must complete a “Self-Declaration” form which must include charge, date of conviction, disposition and court location information. If the applicant fails to provide complete and accurate information, the applicant will be contacted to attend Barrie Police Service for electronic fingerprint via Live Scan.

Reconsideration Process

An applicant who has had any level of record check completed may wish to have information excluded from the results. A process of reconsideration is in place at the Barrie Police Service.

Requests for reconsideration should be made within 45 days of the completion of the applicant’s police record check. A reconsideration request must be made in writing and submitted to:

Barrie Police Service
c/o Nicole Lees – Records Manager
110 Fairview Road
Barrie, ON L4N 8X8

Reconsideration Request Form

Correction Process

Any applicant who identifies an error or omission in their results may directly contact the Records Manager at [email protected] 

Out-of-Country Police Record Checks

Record checks are now completed online. If you require a vulnerable sector check, you must still have a residential address in the City of Barrie.

If you have any difficulties using the online option, please contact:

Records Manager Nicole Lees – [email protected] at 705-725-7025 Ext. 2140

Freedom of Information

Requests for Information – Access/Correction

The Municipal Freedom of Information and Protection of Privacy Act allows requests for information under the control of the police in accordance with the principles that information should be available to the public, exemptions from this right of access should be limited and specific and decisions on disclosure should be reviewed independently of the institution controlling the information.  It also exists to protect the privacy of individuals.

The Municipal Freedom of Information and Protection of Privacy Act also enables individuals to correct personal information or attach a statement of disagreement to a record held by the police. Should you wish to exercise this right, please contact the Barrie Police Service Freedom of Information Coordinator for further assistance. 

Individuals are also entitled to make to make privacy complaints should they believe a member of a police service has violated their privacy rights. Contact the Information and Privacy Commissioner’s office at 416-326-3333 or 1-800-387-0073 or TTY 416-325-7539 regarding the complaint procedure. 

Requests may still be made in person at Records and Information Management Services located at the Barrie Police Service or via mail.  Requests in writing must be accompanied by a $5.00 application fee. Payment may be made in person by debit, Visa, MasterCard, cheque or money order. Payment may be made in the mail by cheque or money order payable to the Barrie Police Service. Photo identification must also be provided at the time of the request. 

All requests for information via mail should be directed to the Barrie Police Service Freedom of Information Coordinator. Lawyers and insurance companies should submit their client’s/insured’s authorization with their application and payment. Once the application and payment have been received, applicants will be notified regarding disclosure within 30 days. 

Frequently Asked Questions:

  1. Will my name as the requester be disclosed?
    Your name will only be disclosed if you give permission for disclosure.
  2. Is it possible to get only my own information in a police report?
    The application form asks if you want the police to contact any other involved parties in a report. If you indicate “no”, only your own personal information will be released.
  3. I can’t recall the exact details of the information that I’m looking for. Can I still make a request?
    Provide as much detail as you can on the application form and we will search for the records accordingly. You may be contacted for further details/clarification in order to assist with the search.
  4. Are there additional fees?
    There may be additional fees. If you are asking for your own personal information, there may be photocopying fees. If you are requesting general information, there may also be search, preparation, and shipping fees.

If you require further information or assistance, please contact:

Jessica Brown – Coordinator
Freedom of Information
705-725-7025 Ext. 2457

[email protected]

Please note: To file an FOI request, please apply online or email your completed form to: [email protected]

For further assistance regarding freedom of information see the following links provided.

Information and Privacy Commissioner of Ontario

Government of Ontario

Motor Vehicle Accident Reports

Collision Reporting Centre:

If the collision was reported to the collision reporting centre, you must request your report through them:

Investigated by a Barrie Police Service Officer:

If the collision was scene-investigated, please visit the link below to purchase the collision report from Service Ontario: Get a report for a vehicle collision | ontario.ca 

If the collision was scene-investigated and you require officer’s notes or witness statements, you may submit this request to our office via Freedom of Information request (please see above section on Freedom of Information).

You may wish to request this information from our office via your lawyer or insurance company.

Payment for services can be made by debit, Visa or MasterCard, or by cheque if mailed.

Fees will be applied as follows and include taxes:

  • $45.00 for motor vehicle collision report
  • Additional $45.00 for investigating officers’ notes (1 set)
  • Additional $45.00 for any related witness statements (total)
Occurrence Reports - Insurance Proof of Loss

Copies of occurrence reports can be obtained on request. Requests with payments can be submitted in person or mailed to Barrie Police Service (see address above). Occurrence reports include thefts, property damage, break and enters and mischief. Information on occurrences will only be released to:

  • The person or company directly involved
  • The insurance company whose insured is directly involved

If charges are still before the courts, only the name(s) of the accused parties, their charge(s) and pending court date will be released.

Cheques (unless certified) are only accepted from insurance companies and are to be made payable to The Barrie Police Service.

A cost of $50.00 -includes tax can be paid via debit, Visa or MasterCard.

Record Suspension Applications (including cannabis record suspension)

A Record Suspension is a recognition that you are of good conduct. When a Record Suspension is granted, the information will be taken out of the Canadian Police Information Centre (CPIC) computer system.

Before you are eligible to apply for a Record Suspension, you must have completed all your sentences and waited a certain period of time from the completion of your sentences. Under the Criminal Code of Canada and other federal statutes, the waiting period is five years for summary convictions and ten years for indictable offences.

A person will not be eligible for a Record Suspension if s/he has been convicted of i) a Schedule 1 offence (sexual offence involving a minor) and/or ii) more than three offences prosecuted by indictment, each with a prison sentence of two years or more.

There are private companies who offer their assistance in obtaining Record Suspensions, but the booklet has been designed for individuals to apply for it on their own. The booklet may be downloaded from the National Parole Board.

Once the applicant has received proof of conviction from the RCMP, the applicant may attend the Records counter to drop off the National Parole Board, Local Police Records Check Form (from the Record Suspension booklet). The cost for this service is $52.00.

It takes approximately 4-8 weeks to process, including mailing time.

Applying for a cannabis record suspension
You can now apply directly to the Parole Board of Canada (PBC) for a cannabis record suspension. Simply follow the step-by-step instructions in the Cannabis Record Suspension Application Guide: Government of Canada – Cannabis Record Suspension Application

Destruction of Fingerprints and Photographs

Barrie Police will not routinely destroy adult identification records where charges are dismissed, withdrawn, stayed (after the appropriate waiting period), acquitted or not proceeded with. Barrie Police Service will consider the destruction of fingerprints and photographs upon receiving a written request from the person who is subject of the fingerprints/photographs or their solicitor when:

  • The accused is a first-time offender with no prior negative police involvement or interactions
  • There is no record of a criminal conviction
  • A peace bond is not in effect for the party requesting destruction
  • One year after a stay of proceedings

The cost to submit an application for this service is $52.00 – includes tax.

>> Fingerprint and Photograph Destruction Application Form

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